General Information on Hall Application

(For full-time UGC-funded undergraduates)

 

You should read carefully and thoroughly the information below before submitting the Hall application.  You should contact the Undergraduate Halls if any enquiries or clarifications are needed.  Failure to comply with the Hall application procedures and to provide correct and complete information may lead to disqualification of Hall application or delay in the process of the Hall application.

 

By completing and submitting the Hall application, you acknowledge that:

 

1.       you have read, understood, and agreed the terms and conditions of the Hall application contained herein;

 

2.       agree to abide by the relevant rules of the Hall including the Terms and Conditions, Hall Rules and Residents’ Code of the Undergraduate Halls, and any other rules that the University may prescribe and issue from time to time which it deems necessary for the management of the Halls; 

 

3.       the rules referred to in 2 above may include safety and health measures aimed at protecting the University’s community and all users of Hall services and their residents.  For the residential year of 2022/23 and any extended period that the University may consider necessary and announce accordingly, residents are required to pay special attention to and comply with the Special Arrangements on Fighting against COVID-19 attached hereto at all times they are residents of or are seeking access to the Halls.

 

 

1.    Eligibility for Accommodation in the Undergraduate Halls (Please note the update!) 

 

A.     Housing Policy

University Grants Committee (UGC)-funded full-time local undergraduate students will have the opportunity to experience one year of hostel life in University accommodation during their studies at the University. Please click HERE for Housing Policy.

 

B.      Student Status

Students must possess a student status of “Normal Study” as defined by the Academic Registry during the stay in the University Accommodation.  You may check your student status in BUniPort > Profile > Personal Particulars & Study Record.  Students who cease to be classified as “Normal Study” (e.g. taking an internship, suspension of study or leave of absence) will no longer be eligible for University Accommodation and will be required to check out of the Halls.

           

According to the resolution of the Residence Life Committee at its Second Meeting in 2021/22, the following GPA requirements will be introduced in the Residential Year 2022/23 and after.  Hall applicants are advised to read carefully the details of the requirements in order to plan their hall applications.  Please email the Undergraduate Halls at ughall@hkbu.edu.hk or call 3411 2600 should you have any questions.

 

C.      GPA Requirements (with effect from Hall Application for Residential Year 2022/23: 21 Mar-5 Apr 2022)

All successful hall applicants with full-year hall offer (except final year students who never resided in the Halls) will need to obtain a minimum semester GPA of 1.67 or above for the Second Semester of 2021/22. Those who fail to do so will still be allowed to stay in the Halls but their residence in the Second Semester of 2022/23 will be subject to a minimum semester GPA of 2.0 or above for the First Semester of 2022/23. For residents who fail to obtain a minimum semester GPA of 1.67 or above for the Second Semester of 2021/22 AND a minimum semester GPA of 2.0 or above for the First Semester of 2022/23,  their residence in the Second Semester of 2022/23 will be terminated and they will need to check out from the Halls within 5 days. Hall fees will be refunded from the date of check-out on a pro rata basis.  Late check-out penalty applies as and when appropriate.

 

D.     GPA Requirements (with effect from Hall Application for Second Semester 2022/23: Nov 2022)

All successful hall applicants with Second Semester hall offer (except final year students who never resided in the Halls) will need to obtain a minimum semester GPA of 1.67 or above for the First Semester of 2022/23. Those who fail to do so will still be allowed to stay in the Halls but their hall application for Residential Year 2023/24, if any, will be subject to a minimum semester GPA of 2.0 or above for the Second Semester of 2022/23.  For residents who fail to obtain a minimum semester GPA of 1.67 or above for the First Semester of 2022/23 AND a minimum semester GPA of 2.0 or above for the Second Semester of 2022/23, their hall applications for Residential Year 2023/24 will not be considered.

 

 

E.      Extra marks for GPA (with effect from Hall Application for Second Semester 2022/23: Nov 2022)

Hall applicants with the following semester GPA in their immediate past semester will be awarded extra hall marks:

 

Semester GPA of 2.70 – 2.99, extra 3 marks will be awarded

Semester GPA of 3.0 or above, extra 5 marks will be awarded

 

 

2.    Hall Life Education 

 

Whole Person Education – Living-learning Community

 

The University believes in holistic education. Hall life forms an integral part of it.  Through the daily interaction with people, we believe you will learn to develop your independent thinking, critical mind and social consciousness.  Hall is not merely a place to live in, but also a living-learning environment where you would develop different kinds of life skills, hobbies and aspirations.

 

 

3.    Undergraduate Halls 

 

The Undergraduate Halls is composed of the North and South Towers with 4 Halls. They provide a total of 1,736* places for full-time UGC-funded undergraduate students.

 

	Halls					Hall Motto
	C.N. YANG Hall				楊振寧堂:	Hall with a Heart	修身養性，心及天下
	Y.P. CAI Hall				蔡元培堂:	Grow in Excellence	邁向卓越
	S.R. ZHOU Hall				周樹人堂:	Aide Sans Frontieres	跨越界限，關懷社稷
	C.L. SOONG Hall				宋慶齡堂:	Living, Learning, Giving	學海人生，奉獻精神

 

*  Due to the COVID-19, some hall places may be reserved for contingency in the Residential Year 2022/23

 

4.    Miscellaneous Fees and Charges 

 

Please click HERE for the List of Miscellaneous Fees and Charges.

 

 

5.    Residential Period in 2022/23 

 

Successful Hall applicants for 2022/23 are to be offered Hall places for Full Residential Year from 30 August 2022 to 17 May 2023, both nights inclusive *

 

Notes*:

 

The check-in date may also be adjusted subject to the latest development of the COVID-19. Should there be any changes in the check-in date, we will notify the successful applicants as soon as possible.

 

6.     Application and Result Announcement 

 

Event			Time	Channel
Submit online Hall application	21 March - 5 April 2022			BUniPort
Application Result announcement*	5pm, 3 May 2022 (for non-local students) 5pm, 15 June 2022 (for local students)			BUniPort
Room Assignment announcement	Early August 2022			BUniPort

 

 

 

 

 

 

 

 

 

* Successful Hall applicants will be deemed to have stayed in the Hall during the offer period and the marks for Year of Residence, if any, will not be given in future hall applications

 

Starting from the year of 2022/23, hall residents’ misbehaviours (e.g. late check-out or non-compliance to the Stringent Epidemic Measures) that are subject to disciplinary actions or record of demerit points in any Residential Year and the abovementioned GPA requirements will be taken into consideration in the approval of the hall application in the following year.  In the event of a successful hall applicant involvement’s in any disciplinary cases or failure to fulfill the abovementioned GPA requirements after the announcement of the hall application result, the Hall Management reserves the right to withdraw and rescind the hall offer subject to the decision of the Hall Disciplinary Panel on such disciplinary cases or the relevant GPA requirements.

 

 

Hall Application Appeal

Applicants on the waiting list and unsuccessful applicants may submit a Hall Appeal Application on or before 21 June 2022.  Late submission of appeal application will not be considered.  Hall Appeal Application form is available HERE.

 

7.    Preference on Hall, Room Type and Roommate 

 

1)      You need to rank your Hall/room type preferences carefully in the application.

 

2)      You may indicate up to 1 preferred roommate*^ in the application.

 

3)      If you and your preferred roommate(s) are successful in the Hall application, you will be grouped together and share the same random number in the Hall/room type assignment process. Applicants who do not have preferred roommates will also be given unique random numbers. All applicants will be assigned to their respective preferred Hall/room type based on the order of this random number. Please note that random numbers are given regardless of your hall marks.

 

4)      Choices of Hall, floors, room type and roommates will be met only as far as practicable.

 

*Note: Your roommate pairing request will NOT be successful (you will be assigned a roommate randomly) if:

 

a)       your preferred roommate(s) does not complete the application;

 

b)       your preferred roommate(s) does not choose you as preferred roommate;

 

c)       your preferred roommate(s) chooses another student(s) to be his/her preferred roommate(s);

 

OR

 

d)       another student chooses you or your preferred roommate(s) to be his/her preferred roommate(s)

 

^In Residential Year 2022/23, all 3-person room in a 5-person unit (3-5 room) will be assigned 2 residents only.  Therefore, only 1 preferred roommate will be accepted in the application.  Successful applicants who choose more than 1 preferred roommate in the hall application will be assigned a roommate randomly.

 

8.       Possibility of Room Relocation 

 

For the sake of efficient utilization of resources, facilitate timely repairs to the rooms and the arrangement of isolation rooms in the event of COVID-19, the Hall Management reserves the right to relocate residents to other rooms within the Halls by normally serving the latter at least five days' notice in advance.

 

Room change is not accepted in the first month after check-in.  Residents may apply for room change 1 month after check-in by approaching their respective Resident Community Officer for application, subject to approval of the Hall Management.

 

9.       Hall Fees and Payment (subject to review and adjustment for 2022/23)

 

Hall Fees for students with Full Year hall offer are to be paid by approximately two equal installments and are NOT transferrable or refundable.

 

Hall Fees for 2021/22 are listed below for reference:

 

Lodging Fees	Local Students/Non-local Students admitted before 2018/19	Non-local Students admitted in 2018/19 and after
2-person room in a 4-person unit	$14,331.4	$ 17,030
2-person room in a 5-person unit	$14,331.4	$ 17,030
3-person room in a 5-person unit	$13,990.8 ^	$16,584.6^

    

*      In addition to lodging fees, all residents need to pay Caution Money ($1,000).

 

^In Residential Year 2022/23, all 3-person room in a 5-person unit (3-5 room) will be assigned 2 residents only.  As such, the lodging fee of 2-person room in a 5-person unit (2-5 room) will be charged at the same rate as 2-person room in a 4-person unit (2-4 room); while the lodging fee for 3-person room in a 5-person unit will be charged at an average rate of 2-4 room and 2-5 room.

 

Details of the hall fees are as follows:

 

-          Hall fees paid are not refundable (except Caution Money) and transferrable.

 

Successful applicants must settle the first installment of Hall fees during 15- 28 June 2022.  If the payment deadline is lapsed, your application will be cancelled automatically.

 

-          The $1,000 Caution Money is refundable to residents only after check-out, less any restitution charges for damage or loss of properties and keys and late check-out penalty.  For residents checking out during semester break or before the last day of class of the semester, a $100 administrative fee will be deducted from the Caution Money before refund.

-          All first-time residents (except exchange students) will be collected $300 Orientation Fee.

 

       Please note the following important dates:

 

 

Successful applicants who fail to pay the Hall fees in full amount before the payment due date or check in within 7 days from the first day of the Hall offer period will result in cancellation of Hall offer and will be deemed to have stayed in the Hall during the Hall offer period in their future Hall applications.  The marks for Year of Residence, if any, will not be given in future hall applications

 

You should keep good custody of your payment proof and be able to present it upon request.  Please click HERE for payment method.

 

You should settle all the fees charged by the Halls (e.g. hall fee, restitution charges, penalties etc) on time.  If you have not settled any outstanding charges of the hall by your final year of study, your graduation certificates may be withheld until all the outstanding charges are settled.

 

10.   Check-in Procedures

 

The earliest check-in date is 30 Aug 2022 (10am – 6pm).  No early check-in will be considered since rooms will NOT be available earlier.  Please click HERE for check-in procedures.

 

11.     Hall Orientation Activities

 

All new residents shall participate in the Hall orientation activities organized by individual Hall in early September.  Details will be announced in due course.

 

12.   Works within or in the proximity of the Undergraduate Halls

 

You are informed that and shall acknowledge that the University is almost constantly undertaking works to maintain, enhance and develop its campus and all its facilities, and these works may include but are not limited to construction, renovation, remedial works, repair and maintenance, improvement works or other similar works in whatsoever nature (the Works).  These Works may be carried out within or in the proximity of the Undergraduate Halls.  While the Estates Office will, as far as practicable, take reasonable measures to minimize the inconvenience and disturbance caused by the Works, you shall acknowledge that total removal of such inconvenience and disturbance may not be possible, and they shall agree to waive irrevocably any claim for refund of hall fees, or any right to seek compensation for any loss or damage directly or indirectly arisen out of any inconvenience caused to or suffered or sustained by them as a result of the Works.

 

Your attention is hereby drawn to the following Work during the Residential Year of 2022/23. You shall take this into consideration before submitting the application, accepting the hall offer and paying the hall fees:

 

The construction of the Jockey Club Campus of Creativity (JC³), which is next to the Undergraduate Halls and is expected to be completed in 2023/24.

 

13.      Arrangement on Special Circumstances

 

If there are uncontrollable circumstances and the University makes related announcements, like asking students not to come back, delaying the check-in date or evacuation of the halls, refund of hall fees, if justifiable, can be made at most on a pro rata basis.  However, the above suggestion of a possibility of refund by no means constitute a guarantee.  You should consider this when you decide on hall fees payment.

 

You may also note that under very special circumstances, the Hall Management will need to relocate residents to other rooms / floors / residential facilities for various purposes, such as to accommodate urgent repairs and renovations, consolidation in low seasons, quarantine for health protection, etc.  You are reminded to consider such possibilities before you accept our offer of residence place.

 

14.      Continual Compliance with Stringent Epidemic Measures

 

You shall strictly observe and comply with the Stringent Epidemic Measures (the Measures) for the Undergraduate Halls that may from time to time be uploaded by the University to its website HERE, at all times throughout the Residential Year.  The Measures are subject to changes without prior notice.  In order to comply with the Measures correctly and fully, hall residents are obliged to check the University’s website for the latest Measures regularly, and that hall residents agree that the University is entitled to assume that they have knowledge of the contents of the latest Measures at any time.  Any Hall resident who fails to comply with the Measures intentionally or inadvertently is deemed to pose a danger to the health or safety of other members of the Undergraduate Halls, and will be subject to disciplinary actions or demerit points.  The Hall Management reserves the right that it may at its absolute discretion immediately suspend or terminate the hall residence of the non-complying resident and/or deny his/her access to the Undergraduate Halls without any obligation to refund the hall fees. In the case of suspension of hall residence or access to Undergraduate Halls, the Hall Management may decide to restore such residence or permit such access if the resident can demonstrate prompt remedial action by complying with the Measures without delay.

 

15.   Arrangement on confirmed COVID-19 case in the Undergraduate Halls

 

You shall strictly observe the protocol on the handling of confirmed COVID-19 case in the Undergraduate Halls before checking-in.  The protocol is available HERE.

 

16.   Data Privacy

 

All personal data collected and retained will be used for processing applications, statistical analysis, management of hall residence including the enforcement of all its related rules, promotion of activities and notifications, contacting Hall residents and their parents/guardian in case of emergency and such other purposes permissible under the Privacy Policy Statement and Personal Information Collection Statement of the University. Please click HERE for details.  You have the right to access to or correct your personal data kept by the University by logging into the University Cyber Port System (BUniPort) and contacting the relevant Departmental Personal Data Privacy Manager.

 

 

 

17.  Enquiry

 

Office:	Undergraduate Halls, Office of Student Affairs, Hong Kong Baptist University
Address:	Room G4, Undergraduate Halls, 5 Baptist University Road, Kowloon Tong,
	Kowloon
Phone:	(852) 3411 2600	Fax:	(852) 3411 2757
Email:	ughall@hkbu.edu.hk	Website:	http://sa.hkbu.edu.hk/sas/

Special Arrangement on Fighting COVID-19

 

A.         Access to Student Residence Halls

 

To obtain an approval of access to the Halls, residents must

 

EITHER

 

1.       be fully vaccinated for 14 days or more before your check-in date,

 

OR

 

2.       obtained approval from the University to be exempted from vaccination due to medical reasons, and submit a negative result of a COVID Test carried out not more than 4 days before the day of entry to campus.

 

You may be asked to present the proof at check-in, otherwise, you will not be allowed to check in until you have fulfilled the requirements.  Daily online health declaration is also required for continuous access after check-in.  Please see details below.

 

Submission of Vaccination or Test Result

 

You are reminded to refer to the Hall application result email that all students must submit a daily online health declaration in the HKBU Mobile App in order to access the campus every day.  Please download the HKBU Mobile App as soon as possible.

 

You can upload your COVID-19 vaccination record or test result to the University Health Declaration System now.  If you have already been fully vaccinated, please upload the proof as soon as possible to facilitate timely verification of your proof.

 

Please pay attention to the following:

 

1.       The proof must show the date and your full/partial name.  Proofs without date or name may not be taken as valid proof.  Proof in the form of an SMS is not accepted.

2.       If you obtained approval from the University to be exempted from vaccination due to medical reasons, make sure that you will have sufficient time to receive the test result and upload it before you check in.  Otherwise, you will not be allowed to check in and your hall access will be denied.

 

You have to assure that all submissions to the Health Declaration System must be true, accurate and updated.  You will not be allowed to enter the Halls if you do not submit either your fully vaccinated vaccination record or for those who have obtained approval from the University to be exempted from vaccination due to medical reasons, a COVID-19 negative test result carried out not more than 4 days before the day of entry to campus to the University Health Declaration System before check-in.  For residents who take COVID-19 test, they have to report the negative test result to the University Health Declaration System every 4 days for continuous access to the Halls.

 

Responsibility of Valid Submission

 

In the event that fraudulent submission is found, the case will be reported to the University Disciplinary Panel for deliberation and the student concerned, if proved guilty, will be subject to serious penalty as the offence of using a false instrument is a violation of University Standards of Conduct and is a criminal offence.

 

Residents who do not update another negative test result or valid vaccination record after the last submission will be denied access to hall.  The situation may also be further reported for deliberation.